How to certify documents

April 26 2019

You do not need to seek an authorised witness to certify a photocopy of your identification if you bring your original identification for an ESSSuper staff member to sight, and a copy is made for our use only. However copies of any other documents, any photocopies sent in to us, or any copies that will be used to transfer funds from another superannuation fund to ESSSuper, must be certified as set out below:

Step 1

Take the original and a copy of your selected documents to an approved certifier (see list below) who will verify that the original documents have been sighted.

Step 2

Ensure that the certifier sights the original and then signs the copy confirming it is a true copy of the original. The certifier must also provide their name, the date of certification and the category/occupation that allows them to certify documents.

Step 3

Post your completed application form and the certified copy of your documents to ESSSuper.

Note: We can not accept a photocopy, scanned copy via email or fax of the certification. Please ensure the original certification is sent.


Who Can Certify Documents?

Who can certify Documents? Conditions and definitions
Accountant A member of the Institute of Chartered Accountants in Australia and New Zealand, the Australian Society of Certified Practicing Accountants or the National Institute of Accountants; Member of the Association of Taxation and Management Accountants; or a Fellow of the National Tax Accountants’ Association.
Banking or Financial Institutions A bank or building society or Credit Union officer with 2 or more continuous years of service; or a finance company officer with 2 or more continuous years of service; or financial advisor or financial planner, An officer with, or a credit representative of, a holder of an Australian credit licence, having 2 or more years of continuous service with one or more licensees.
Consular or Diplomatic Officer An Australian Consular Officer or an Australian Diplomatic Officer (within the meaning of Consular Fees Act 1955).
Authorised person in a foreign country A person in a foreign country who is authorised by law in that jurisdiction to administer oaths or affirmations or to authenticate documents.
Justice of the Peace or Notary Public A Justice of the Peace or Notary Public.
Law Enforcement A Police officer; A Sheriff or Sheriff’s officer; a member of the Australian Defence Force who is an officer; or a non-commissioned officer within the meaning of the Defence Force Discipline Act 1982 with 2 or more years of continuous service or a warrant officer within the meaning of that Act.
Legal Professional Legal practitioner; a judge of a court; a magistrate; a chief executive officer of a Commonwealth court; a registrar or a deputy registrar of a court; a master of the court; a Bailiff; a Clerk of the court; a Trades marks attorney; a Patent attorney; a Commissioner for Affidavits; or a Commissioner of Declarations. A person who is enrolled on the roll of the Supreme Court of a State or Territory, or the High Court of Australia, as a legal practitioner (however described).
Medical and Pharmacy Medical Practitioner; Dentists; Pharmacists; Chiropractor; Nurse; Midwife; Optometrist; Physiotherapist; Occupational Therapist or Psychologist.
Outside of Australia, Employee of the Trade Commission or of the Commonwealth An employee of the Australian Trade Commission or of the Commonwealth who is in a country or place outside Australia and is authorised under paragraph 3 (c) or 3 (d) of the Consular Fees Act 1955 and exercising his or her function in that place.
Politician or Government Employee A permanent employee of the Commonwealth or a Commonwealth authority; or a State or Territory or a State or Territory authority or a local government authority with 2 or more years of continuous service. A member of the Parliament of the Commonwealth; or the Parliament of a State; or a Territory legislature; or a local government authority of a State or Territory. A Senior Executive Service employee of the Commonwealth or a Commonwealth authority; or a State or Territory or a State or Territory authority; or State Emergency Service employee of the Commonwealth or Australian Public Sector employee engaged on an ongoing basis with 2 or more years of continuous service who is not specified in another item of this list.
Teacher A Teacher Employed on a full time basis at a school or tertiary education institution.
Other

A Veterinary Surgeon; Marriage celebrant or Minister of religion registered under Subdivision A or C of Division 1 of Part IV of the Marriage Act 1961; Architect.
Engineer who is a member of Engineers Australia, other than at the grade of student or a registered Professional Engineer of Professionals Australia or registered as an engineer under a low of the Commonwealth, a State or Territory’ or registered on the National Engineering Register by Engineers Australia; a member of the Governance Institute of Australia Ltd; a person before whom a statutory declaration may be made under the law of the State or Territory in which the declaration is made; a member of the Australasian Institute of Mining and Metallurgy.

An agent of the Australian Postal Corporation who is in charge of an office supplying postal services to the public. 

A permanent employee of the Australian Postal Corporation with 2 or more years of continuous service who is employed in an office supplying postal services to the public.

A migration agent registered under Division 3 of Part 3 of the Migration Act 1958.